As new businesses are acquired and onboarded, teams are often left with limited visibility into Microsoft license usage across the growing organisation. Without a clear understanding of what licenses are being used, by who and at what cost, organisations run the risk of overspending, underusing assets and losing operational efficiency.
This is where Soft-ex comes in. We help businesses address three key challenges that often arise in during the M&A process.
1. Understand what you own and what you use
Enterprises house a complex web of licenses in their own right – now imagine adding multiple entities to the mix, each with its own Microsoft licensing environment. That’s the reality many companies face then going through an M&A. Without proper oversight, it's almost impossible to accurately measure what's being used against what’s being paid for.
With Soft-ex however, it becomes a much clearer picture. Our 365 Analyser allows IT teams to quickly understand what licenses are active across the merging entities, how they are being used and where the costs are accumulating. This clarity enables more strategic decision-making, budget forecasting and identification of redundant assets that can be reassigned or retired.
2. Manage license assignments with ease
With visibility comes the need for simplicity. After an acquisition, IT teams often inherit multiple disconnected systems and manual tracking processes. Managing licenses across several business units — each potentially using different license types or subscriptions— becomes a painful task.
Soft-ex simplifies Microsoft license management. Our platform gives businesses a single, unified view of all licenses across the organisation to help IT leaders stay in control, avoid unnecessary purchases and uncover opportunities for greater cost savings. No more cases of being under licensed and at risk of fines, or over licensed and wasting money.
3. Get the right people the right tools
One of the biggest contributors to poor license management – and commonplace during M&As – is team changes.When employees join, move roles or leave, licenses are usually the last thing on the list to check. It falls to IT departments to keep these in check, but without the right systems, managing licenses during these transitions can quickly become a logistical nightmare.
To help with joiners and leavers,Soft-ex helps organisations map out their licenses, allowing them to see what’s available, what’s been assigned and where there may be spares. This avoids the mistake of purchasing new licenses when it’s not needed. For leavers, it ensures licenses are reassigned immediately, keeping teams compliant and reducing unnecessary costs.
Is an M&A on the horizon for you? Get in touch to find out how Soft-ex can help you improve visibility, simplify management and optimise your Microsoft licenses today.
